By Looking to part ways with your current cleaning provider? You’re not alone. Whether it’s missed appointments, rushed jobs, or poor communication, there comes a point where enough is enough. In this guide, we’ll walk you through the process of writing a professional termination letter — and show you why many in Edinburgh are making the switch to MT Cleaners.
1. When should you cancel your cleaning service?
- It might be time to terminate your cleaning service if:
- You notice a consistent drop in quality.
- The cleaners frequently arrive late or cancel at the last minute.
- Communication with the company is poor or unresponsive.
- You’re being overcharged or charged unexpectedly.
- You’ve raised concerns, but nothing’s changed.
Inconsistent or unprofessional cleaning doesn’t just cost money — it adds stress to your day.
2. How do you write a proper termination letter?
Writing a termination letter doesn’t need to be complicated, especially when following the proper termination process. The key is to keep it clear, respectful, and formal in the notification. Make sure to include the termination date in your notification.
- Your name and address
- The cleaning company’s name and address
- A clear statement of cancellation in the contract termination letter.
- The final service date
- Reason for termination (optional) in the context of your contractual obligations.
- A request for confirmation
Always check your contract for any notice period or cancellation terms before sending the letter.
3. Termination Letter Template
Here’s a quick example you can use and customise:
Your Name
Your Address
Date
Cleaning Company Name
Company Address for any formal letter regarding contract termination.
Subject: Termination of Cleaning Services
Dear [Company Name],
I am writing to formally terminate the cleaning services currently provided at [your address], effective from [final service date].
This decision is based on [brief reason or state “service no longer required”]. Please consider this letter as the [X]-day notice as per our agreement.
I kindly request written confirmation of the service termination and settlement of any outstanding balance.
Thank you for your time and service.
Sincerely,
[Your Name]
4. Why switch to a trusted cleaning company like MT Cleaners?
At MT Cleaners, we understand what it’s like to be let down by a service provider you were counting on. That’s why we’ve built our business on three simple principles:
- Show up on time
- Clean like it’s our own home
- Communicate clearly, always
We specialise in:
- End of tenancy cleaning
- Post-construction cleans
- Office and commercial cleaning services are part of our commitment to fulfilling contractual obligations.
- Deep cleaning and bathroom sanitation
- Communal area cleaning is included in our contract cancellation options.
Our team is fully trained, insured, and equipped with professional-grade tools and eco-friendly supplies. We operate across Edinburgh, Queensferry, Livingston, Broxburn, and surrounding areas — with a focus on reliability and transparency.
Need proof? Just check our reviews or ask our existing customers about our reliable service provider. Our repeat bookings and referrals say it all. Still searching “End of Tenancy Cleaning Near Me”? Here’s why MT Cleaners is Edinburgh’s best.
5. How do you get in touch with MT Cleaners today?
If you’re ready to move on from your current cleaning provider, let MT Cleaners step in and take care of it properly.
📞 Call us: +44 131 272 1337
📧 Email: support@mtcleaners.co.uk for any inquiries related to your contract termination.
📍 Address: MT Cleaners LTD, 22 Stuart Square, Edinburgh, United Kingdom
You can also visit our website to view our service provider options to explore our services or request a quote for potential contract cancellation.
6. Conclusion
Switching cleaning providers isn’t just about cutting ties — it’s about upgrading to a service you can depend on. Writing a professional termination letter helps close the chapter respectfully. And when you’re ready to work with a team that actually delivers, MT Cleaners is here.
Frequently Asked Questions on “Who to Write a Termination Letter to a Cleaning Company”:
How do you write a termination letter to a cleaning company?
Keep it polite and clear. Start by thanking them for their service, then state that you’ll no longer need their cleaning. You can include a final payment note and well wishes. For example:
“Hi [cleaner’s name], thank you for the [timeframe] you’ve worked with us. At this point, we won’t be needing further cleaning. Here is payment for the final two weeks. Wishing you all the best.”
How do I professionally write a termination letter?
A professional termination letter should be empathetic yet direct.
- Open with appreciation.
- Clearly explain the reason.
- Keep it concise and respectful.
- Include final details like notice period, payments, and last service date.
What’s the best way to cancel a cleaning service?
You should speak directly with the company or cleaner, state why you’re unhappy, and let them know you’ll be using another service. Stay firm, and don’t feel pressured to keep the service if it no longer meets your standards.
What should be included in a termination letter in the UK?
A proper termination letter should mention:
- The reason for ending the service
- The notice period or final service date
- Any final payment or dues
- A polite request for confirmation of termination
It’s best to keep the tone formal and professional.
